Cleaning & Disinfection Schedule

Required by DEFRA Condition 5 (disease control). Logs every cleaning event: area cleaned (kennel unit, corridor, isolation, outdoor run, food prep, reception), disinfectant used (product name + dilution ratio), contact time achieved (minimum 10 minutes for most veterinary disinfectants), rinse completed, dried before re-use, and staff member who performed it. Tracks cleaning by shift (AM/PM/Deep Clean).

Medication Administration Log

Required by DEFRA Condition 9 (veterinary care). Every medication dose is recorded with: dog name, medication name, dose + route (oral/topical/injection), time administered, prescribed by (vet name + practice), reason, staff who administered it, and client consent confirmation. Never administer medication without a vet prescription and owner consent — this log proves both.

Incident Report Log

Required by DEFRA Condition 10 (emergency procedures). Records any notable event: dog-on-dog incidents, bites (to staff or dogs), escapes, injuries, property damage, illness onset, client complaints, or near-misses. Each entry captures: date/time, dogs/people involved, detailed description, immediate action taken, follow-up actions, whether the owner was notified, and whether external reporting was required (e.g. to the council, APHA, or police).

Fire Safety Log

Required by the Regulatory Reform (Fire Safety) Order 2005 and DEFRA Condition 6 (environment). Tracks: fire equipment checks (dates, types, locations), fire drill records (date, duration, number of staff/dogs evacuated, issues noted), fire alarm tests (weekly), fire risk assessment reviews (annual), and a compliance checklist covering detectors, signage, evacuation plans, extinguisher service dates, and staff training records.

Risk Assessment Register

Required by DEFRA Condition 3 (suitable environment) and general health & safety law. Documents each identified hazard: description, risk level (Low/Medium/High/Critical), likelihood, severity, existing control measures, additional controls needed, responsible person, and review schedule. Covers common kennel hazards: slip-and-fall, chemical exposure, dog-related injuries, zoonotic disease, fire, electrical, flood, extreme weather.